Advance Journal Voucher, Journal Voucher, Transfer Voucher
Advanced Journal Voucher
Advanced Journal Voucher is a record created as a confirmation / receipt between the two companies over the payment made.
How To Create Advanced Journal Voucher
**Step 1: **
Go to Finance --> Voucher --> Advanced Journal Voucher.
Step 2
Select an Account No(*) from the list available.
**Note **: If you want to create a new account no/include new bank details, go to Finance --> Account and create the same.
Step 3
Select the appropriate Voucher date in which the Voucher is made.
Step 4
Select the type of Voucher whether it is Bank Collection Voucher / Bank Payment Voucher.
Step 5
Select the Sub Voucher Type and Voucher Text (*) .
Step 6
Select the precise Currency Exchange Rate (*) .
Step 7
Select the Type(*) of work for which the voucher is made.
Step 8
Account will be enabled based on the type selected.
Step 9
Click on the Symbol Available in green colour(Matching Icon) next to the Text box to Link Invoice (“ if any Available”) to link the invoice to voucher and Submit
Step 10
Click Save to proceed.
Multiple Entries can be made using "+" available.
This has three Sub Segments
- Draft
- Approved
- Cancelled
Draft
Draft segment has a list of newly created vouchers which are yet to be verified.
Voucher with Invoice attached is indicated with a link symbol next to row no.
Draft Row No is indicated in Red Colour.
The type of each Voucher is indicated like "N" for Netting Voucher, "BCV" for Bank Collection Voucher and "BPV" for Bank Payment Voucher.
"M" indicates that the Voucher is directly created from Monthly Salary.
Approved
Approved has a list of Approved Vouchers indicated with respective Voucher Type.
The type of each Voucher is indicated like "N" for Netting Voucher, "BCV" for Bank Collection Voucher and "BPV" for Bank Payment Voucher.
"M" indicates that the Voucher is directly created from Monthly Salary.
Cancelled
Cancelled has a list of cancelled Payment Vouchers.
Actions Performed
- Approve
- Upload
- Print - Prints the Voucher with Unapproved Watermark
- Print Receipt - Prints the Receipt with Unapproved Watermark
- View
- Edit
- Delete
- Disaprrove
Advanced Features
Double Clicking on the Row No allows you to make Memo.
Double Clicking anywhere in the row gives you the view of attributes.
Search can be done based on Column basis.
Flow Chart
The Video inserted below explains you the working of " Payment Voucher " to have a better understanding
Journal Voucher
Journal Vouchers are used to create vouchers for transactions happening inside the company to make adjustments / to capture non operational transactions .
Segments of Journal Vouchers are,
- Draft
- Approved
- Cancelled
Draft
Draft has a list of Vouchers that are newly created for Internal Purposes.
Approval can be done in Bulk by selecting multiple vouchers altogether and Clicking the Bulk Approval Button given in green colour at the right corner of the page.
Row No is indicated in Red Colour.
Approved
The Approved Segment holds a list of vouchers that has got approval for the data entered which shall proceed to further step.
If the voucher has documents uploaded to it, the same can be indicated by the attachment symbol next to Row No.
Row No is indicated in Green Colour.
Approved Internal Voucher Row Number is indicated in Green Colour
Cancelled
Cancelled segment has the vouchers that are deleted from the Approved and Unapproved Segment.
Row No is indicated in Orange Colour.
How To Create Journal Voucher
Step 1
Go to Finance --> Voucher --> Journal Voucher
Step 2
New Voucher --> Voucher Text and Voucher Date
Step 3
Select the type of Transaction (Job Posting / Project Posting / Own Account).
Step 4
Select the Transaction Id based on Transaction Type Selected.
Step 5
Choose the service and enter the corresponding amount to finalise the voucher creation, ensuring that both debit and credit entries are accurately recorded.
Step 6
Multiple Entries can be made using "+" if required.
Step 7
Click Save to Proceed.
Actions Performed
- Approve
- View
- Edit
- Delete
Flow Chart
Advanced Features
Double Clicking on the Row No allows you to make Memo.
Double Clicking anywhere in the row gives you the view of attributes.
Sorting Can be made Column Wise Alphabetically.
The Video inserted below explains you the working of " Journal Voucher " to have a better understanding
Transfer Voucher
Transfer Voucher allows the user to transfer amounts from bank 1 to bank 2 or from bank to Petty account(Inter- Company Purpose) and Vice versa.
How To Create A New Transfer Voucher
Step 1
Go to Finance --> Vouchers --> Transfer Vouchers.
Step 2
New Voucher --> Fill the details given below,
- From (Account from which the transaction is made) has account no() , Amount to be transferred () and currency exchange rate.
- TO ( Destination Account) needs to be filled with account no() , Amount to be transferred (),Description (*) and currency exchange rate.
- Add Document if required.
Step 3
Click Save to Proceed.
Transfer Voucher has three Sub Segments based on its status. They are,
- Draft
- Approved
- Cancelled
Draft
The Draft segment has a list of Vouchers that are yet to be approved by the user.
Approval can be done in Bulk by selecting multiple vouchers altogether and Clicking the Bulk Approval Button given in green colour at the right corner of the page.
Approved
The Approved Segment holds a list of vouchers that has got approval for the data entered.
If you want to make changes on the voucher, you need to create a new voucher to make changes as this does not support modification on approved documents.
If the voucher has documents uploaded to it, the same can be indicated by the attachment symbol next to Row No.
Cancelled
Cancelled segment has the vouchers that are deleted from the Approved and Draft Segment.
Flow Chart
Actions Performed
- View
- Delete
- Edit - Applicable only on Unapproved Documents
- Approve - Applicable only on Unapproved Documents
Advanced Features
Double Clicking on the Row No allows the user to create a Memo
Doubling Clicking anywhere on the column except Row no gives you the view of attributes entered.
The Video inserted below explains you the working of " Transfer Voucher " to have a better understanding
Updated on: 04/06/2024
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