Payments

This module serves as a tool for creating and monitoring payments, advances, and refunds made to suppliers.

• The payment list page will show all transactions made to the supplier i.e. payments, advances or refunds in drafted, approved and cancelled status.
• You can filter the payment data by entering the Date Filter, Module,Supplier or Created By Name.
• The Match Credit feature allows to adjust the supplier invoice from the advance paid.

Type 1: Payments

Payment section is used to record the payments made to the supplier with respect to their outstanding Invoice.

Steps To Create Payment:

Step 1: Go to Finance→ Vouchers→ Payments→ New Payment Select the Type i.e. Payment

Step 2: Enter Supplier and Voucher details

Select the Supplier, Account Number, Voucher Date,Voucher Text etc.

The currency exchange rate column displays the exchange rate for the currency selected when the supplier was created.

When a supplier is selected from the supplier drop-down, All the invoice related to that particular supplier will be displayed below.

Step 3: Register the Payment details

Enable the checkbox of the respective Supplier Invoice, enter the amount paid and make sure that the Excess Amount is 0.

Green Tile and Red Tile displays the approved and unapproved payments respectively.You can view the details of the payment made, by clicking the amount displayed on Green and Red Tile.

Step 4: Apply Additional Charges and Saving option

Click on Add transaction if additional charges like Bank charges, Input VAT etc needs to be applied

If you want to modify the entered data, click on Clear button.Final step is to click on Save.

Actions Performed In Right Click

• Approve/Disapprove
• Edit/Delete (Only Disapproved vouchers can be Edited/Deleted)
• Print
• Upload

Type 2: Advance

The advance section is used to create and manage the advance paid to the supplier.

Steps To Create Advance

Step 1:Go to Finance→ Vouchers→ Payments→ New Payment Select the Type i.e. Advance

Step 2: Enter Supplier and Advance Voucher details

Choose the Supplier, Account Number, Voucher Date,Voucher Text etc.

The currency exchange rate column displays the exchange rate for the currency selected when the supplier was created

Enter the Advance amount paid to the Supplier.

Step 3: Saving option

If you want to modify the entered data, click on Clear button. Final step is to click on Save.

Actions Performed In Right Click

• Approve/Disapprove
• Edit/Delete (Only Disapproved vouchers can be Edited/Deleted)
• Print
• Upload

Type 3: Refund

The Refund section is used to create and manage the Refund received from suppliers with respect to the Advance provided to them.

Steps To Create Refund

Step 1: Go to Finance→ Vouchers→ Payments→ New Payment Select the Type i.e. Refund

Step 2: Enter Supplier and Refund Voucher details Choose

the Supplier, Account Number, Voucher Date,Voucher Text etc

The currency exchange rate column displays the exchange rate for the currency selected when the supplier was created.

When a Supplier is selected from the drop-down, all the advances related to that particular Supplier will be displayed below.

Step 3: Register Refund Amount

Enable the checkbox of the respective advance, enter the refund amount and make sure that the Remaining Amount is 0.

Green Tile and Red Tile displays the approved and unapproved payments from the respective advance.You can view the details of the payment, by clicking the amount displayed on Green and Red Tile.

Step 4: Saving option

If you want to modify the entered data, click on Clear button. Final step is to click on Save.

Actions Performed

Approve/Disapprove

Edit/Delete (Only Disapproved vouchers can be Edited/Deleted)

Print

Upload

NOTE :The Export As feature allows users to copy the payment list and to export the list in CSV and Excel

Coin icon is used to indicate the refund against the corresponding payment advance voucher in the payment list page.

Match Credit

The Match Credit feature allows to adjust the Invoice amount of a Supplier from the advance paid.

Steps To Create Match Credit

Step 1: Go to Finance → Vouchers → Payments → Match Credits

Step 2: Choose supplier

Select the supplier and the advance paid.

The balance advance amount will be displayed on the Balance Amount column.

Also,the refund collected from the respective advance will be displayed on the refund amount column.

Step 3: Register Payment Adjusted From Advance

Enable the checkbox of the respective Supplier invoice and enter the amount to be adjusted from the advance paid.

Green Tile and Red Tile displays the approved and unapproved payments respectively. You can view the details of the payment made, by clicking the amount displayed on Green and Red Tile.

![screenshot

](https://storage.crisp.chat/users/helpdesk/website/d064c549fc7c8000/image_e1rdru.png)

Step 4: Saving option

If you want to modify the entered data, click on Clear button. Final step is to click on Save.

**NOTE **:A dollar icon is used to indicate the matched credit against the corresponding payment advance voucher in the payment list page.

Updated on: 24/06/2024